Defining & Limiting the ExComm

(subject to approval of the minutes)

At the September AMC meeting, I made this motion and MILLER, SHEEHAN, SILVER, TRUELOVE, KINDER, NORRIS, and SANFORD seconded it:

ASIE 2006-077 deleted. ASIE 1983-074 amended to:

An Executive Committee (ExComm) shall be created at the beginning of each AMC term and run for the duration of that AMC term. The standing members of the ExComm shall be the Chairman, First Vice-Chairman, Second Vice-Chairman, Secretary, Treasurer and any other AMC member whose area of responsibility would be directly involved with business before the ExComm. All ExComm members shall have equal voting rights. As per ASIE 2001-045, the Executive Director is considered an ex-officio member of the ExComm but may not make motions or vote.

Between AMC meetings, the ExComm is authorized to conduct all routine and ordinary business necessary for the day to day administration of all items included in the approved budget and to approve unbudgeted expenditures of up to $5000 not included in the approved budget. Details of all ExComm actions shall be recorded and reported at the next AMC meeting.

On rare occasions, situations may arise which necessitate unbudgeted expenditures exceeding $5000 or non-routine decisions that may substantially impact AML or its Local Groups. When such an emergency exists and a decision is required within fourteen or fewer days, thus not permitting the full AMC to fulfill its customary formal role in the supervisory process, the ExComm may declare an emergency and address the situation. When doing so, the ExComm shall apprise and consult the rest of the AMC before implementing any such decision. Such consultation may include informal polling via teleconference or other technology and would not be considered a special AMC meeting subject to the usual quorum or ten days' notice required by the Bylaws.

The ExComm shall also conduct the annual evaluation of the Executive Director's (ED's) performance, including determining the annual review format. The ExComm shall gather feedback and information from the AMC by way of the formal evaluations, as well as being receptive to informal feedback year round. The ExComm shall be responsible for reviewing the performance evaluation with the ED and recommending future goals or action to be taken. The ED may also use this ExComm as needed in an advisory capacity regarding staff related issues and concerns. Because of the subject matter with which the ExComm will be dealing, all of its meetings and reports regarding this evaluation shall be considered confidential.


Original ASIE 1983-074 13-Aug-1983 (Last amended 17-Sep-2005 by 2005-079)
That an Executive Committee be created with authority to conduct the routine and ordinary business of American Mensa. The standing members of the Committee shall be the Chairman, the First Vice-Chairman, the Second Vice- Chairman, the Secretary, and the Treasurer. Each other officer directly involved with an area of business before the Committee shall be a member of the Committee ad hoc. Routine business shall be deemed to refer to day-to-day administration of items included in the approved budget. Major increases in expenditures shall require the approval of the AMC. Actions taken by the Executive Committee shall be reported at the next regular AMC meeting.

The Committee shall also conduct the annual evaluation of the Executive Director’s (ED’s) performance, including determining the annual review format. The Committee shall gather feedback and information from the AMC by way of the formal evaluations, as well as being receptive to informal feedback year round. The committee shall be responsible for reviewing the performance evaluation with the ED and recommending future goals or action to be taken. The ED may also use this committee as needed in an advisory capacity regarding staff related issues and concerns. Because of the subject matter with which the Committee will be dealing, all of its meetings and reports regarding this evaluation shall be considered confidential.



EXPLANATION: This allows the ExComm to act between meetings while limiting the non-routine situations the ExComm may act on and requiring the ExComm to get input from other AMC members. This also clarifies that this is not a specially called meeting, that advance notice and quorums are not necessary, and that electronic polling is acceptable.

FINANCIAL IMPACT: None if consultation is done by email; approximately $125 for each teleconference necessary.


It passed.