June— My Last Month with Two Positions!

 Officer Report June, 2025

Chairman

• Worked to build consensus on next ExComm meeting schedule and venue.
• Zoom w J re many many governance and financial topics.
• Sent ExecDir NM board updates and lists of members in IBD spaces for updating.
• Nudged Awards Comm.
• Clipped and sent relevant bylaws to Awards Comm and advised them that the Aug MWJ deadline was yesterday if they want to put out a call for nominations.
• Spent hours looking through past IBD agendas and minutes to come up with a list of past recipients.
• Worked on Async agenda.
• Zoom w A re website and minutes.
• Zoom w E re motions, Macau, and Hub.
• Zoom w M multiple topics.
• Zoom w User Support re needs and onboarding new person.
• Worked on IVNC motion crafting.
• Directed ExecDir to send two GPAC motions from January to the IBD.
• Welcomed new board of Mensa Malaysia.
• Responded to member in Macau.
• Completely re-formatted and updated the Actions Points page in the ExComm space.
• Drafted some thoughts on how to handle recurring “pending issues” on agendas.
• Responded to MWJ Editor’s request to be invited /reimbursed to IBD.
• Worked on Async agenda.
• Zoom w M re agenda preparations.
• Reviewed and commented on draft of May 29 minutes.
• Responded to Chair of Australia re CRM issues.
• Worked on Async agenda.
• Set up posts and polls for Async meeting.
• Reviewed docs re pitch to fujifilm.
• Initiated some discussion in the Async meeting.
• Discussed a few topics w Awards Comm.
• Zoom w M.
• Added new IBD members to the Hub spaces.
• Alerted ExComm to important proposed amendment of a motion before the IBD.
• Zoom w recruitment company.
• Zoom w A re social media and other topics.
• Participated in Async meeting to keep things going.
• Responded to MWJ editor re future plans and IBD meeting.
• Emailed for help signing up for IBD events.
• Worked on Bylaw 15 revision.
• Discussed GDPR with DSNM.
• Sent several questions to ExDir re GDPR and CRM procedures.
• Prepped and facilitated urgent ExComm motion to remove IBD 25-09 from the table.
• Responded to former Mil chair re awards.
• Moved the secondary motion (to remove 25-09 from the table) along for an IBD vote.
• Organized ExComm motions in spreadsheet recording voting.
• Facilitated more Async discussion and voting prep.
• Zoom w A re database and social media.
• Zoom w HP re database, non-dues revenue, and staffing needs.
• Nudged Async meeting.
• Reviewed Foundation reports and schedules.
• Proposed significant edits to SoMe role titles and descriptions and sent to A.
• Zoom w Treasurer re office needs and costs, marketing issues, and other topics.
• Revisited using contributions from several ExComm members’ discretionary budgets to cover cost of IBD voting tool upgrade.
• Closed Async meeting polls and updated voting records.
• Zoom w A re Social media planning.
• Zoom w M re IBD motion confusion and solutions.
• Zoom w M.
• Alerted DoD re Turkey issues.
• Zoom w A re minutes.
• Sent recruitment documents to J.
• Drafted Survey Monkey application form for social media teams.
• Responded to recruiter and treasurer about next steps.
• Reviewed and comments on draft of minutes for June Async meeting.
• Advised Austria chair of contact information for a member traveling to Boston.
• Call w DoD re ENM/PNM issues.
• Zoom meeting with comms team re social media planning.
• Zoom w A re Social media planning.
• Zoom w A & AT re Social media planning.
• Zoom w M.
• Reviewed flyers for social media teams.
• Emailed new DoA.
• Added new DoA to appropriate Hub spaces.
• Prepped DoA onboarding  list.
• Responded to discussion re IBD meeting tool upgrades.
• Zoom w new DoA for onboarding (2.5 hours!)
• Zoom w DoD re developing NMs’ issues.
• Emailed Macau members.
• Responded to Ombudsman re MY-BE SIG.
• Call w V re board drama.
• Sent applications for Interim CRC to ExComm for consideration.
• Call w DSNM re CRC needs.
• Responded to new DoA’s questions and comments regarding database topics.
• Zoom w M re many topics.
• Tried to help new DoA get into the email account.
• Put up voting poll for approval of June Async meeting minutes.
• Put up voting poll for approval of ExComm motion to thank and dismiss the SEC.
• Forwarded bubbling issues in NZ to the Ombudsman.
• Reviewed SMAC’s draft of a Strategic Plan for 2026–31 and sent many many comments to SMAC chair.
• Drafted message to NMs re CRM/breach status and sent links o M for input.
• Discussed status of CRO with the DSNM.
• Printed 300 flyers for social media open meetings.
• Carefully reviewed and commented on proposed GPAC motions regarding the MSCRs.
• Asked Exec Dir  about composition of IBD-Discussion email list (to make sure it also goes to NM editors, since that’s how the MWJ is being sent).
• Reviewed costs and budgets regarding CRM expenses.
• Pondered and proposed a work-around for a CRC restriction until we can amend it.
• Responded to questions from chair of Mensa India.
• Answered questions from new DoA re communications.
• Responded to several questions from N&L Chair.
• Responded to DoA questions about NM reporting.
• Contributed to ExComm discussion of proposed MSCR changes.

Acting Director of Administration

• Gathered and sent ExComm motions passed between meetings to DoO.
• Tons of work on motions covering social media.
• Sent call for volunteers content for Aug MWJ.
• Responded back and forth several times with disgruntled member regarding why we announced vol openings if the website isn’t updated (she must have gotten hold of the content intended for the July MWJ).
• Posted call for applications for CRC.
• Zoom w A re minutes and action points prep.
• Manually added member from Sweden to the Hub.
• Zoom w A.
• Prepped updated text for several webpages re volunteer openings and applications.
• Tweaked Hub permissions for TL.
• Zoom w A re volunteer pages on web.
• Corresponded w MRJ Editor re expansion ideas.
• Corresponded w TKA re helping User Support.
• Reached out to a recruiter to ask about their services and costs.
• Corresponded with a member asking about consequences of a motion currently before the IBD.
• Discussed w DoD whether or not to pay for additional ticketing agents in FreshDesk.
• Proofed Aug MWJ and sent comments to editor.
• Tried to clear some backlogged tickets. Not much luck.
• Shifted access permissions on some Google Docs I started but will need even as Chair.
• Changed login info for admin-mil account and passed it to the new DoA.
• Sent new DoA promo doc for volunteer season.
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